Privacy Policy
Last Updated: June 2026
1. Introduction
Kundu International Academy (“KIA”, “we”, “us”, or “our”) is committed to protecting the privacy and confidentiality of the personal information of our students, parents, guardians, staff, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with applicable laws in Papua New Guinea and international best practices.
2. Information We Collect
We may collect the following types of personal information:
- Student Information: Full name, date of birth, academic records, health information (where relevant), photographs, and other information necessary for education and welfare.
- Parent/Guardian Information: Names, contact details, relationship to student, and payment information.
- Staff Information: Employment records, qualifications, and contact details.
- Website & Online Application Data: IP address, browser type, pages visited, and information submitted through forms (including the FODE application form).
3. How We Use Your Information
We use personal information for the following purposes:
- To provide education and support services to students
- To process applications and enrolments (including FODE applications)
- To communicate with parents, guardians, and students
- To manage school operations, fees, and administration
- To comply with legal and regulatory obligations
- To improve our services and website experience
4. Use of Artificial Intelligence (AI) and Automated Tools
Kundu International Academy may use artificial intelligence tools and automated systems (including large language models and AI assistants) to help draft communications, analyse feedback, generate reports, and improve our services.
When we use AI tools:
- Personal information is only shared with AI systems when necessary and under strict controls.
- We do not use AI to make automated decisions that significantly affect individuals without human oversight.
- We take reasonable steps to ensure AI tools do not compromise the confidentiality or security of your data.
5. Confidentiality and Data Security
We treat all personal information with strict confidentiality. We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, misuse, or disclosure. Access to personal information is limited to authorised staff who need it to perform their duties.
6. Sharing of Information
We may share your personal information with:
- Authorised school staff and contractors
- Government authorities (including the Department of Education and FODE) where legally required
- Third-party service providers (e.g. website hosting, payment processors, FormDesigner) under confidentiality agreements
- Legal advisors or authorities in case of legal proceedings
We do not sell personal information to third parties.
7. Your Rights
You have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of your personal information (subject to legal obligations)
- Withdraw consent where processing is based on consent
8. Limitation of Liability & Indemnification
While we take reasonable steps to protect your personal information, we cannot guarantee absolute security of data transmitted over the internet. To the fullest extent permitted by law:
- Kundu International Academy shall not be liable for any loss or damage arising from unauthorised access, disclosure, or use of your personal information, except where caused by our gross negligence or wilful misconduct.
- You agree to indemnify and hold harmless Kundu International Academy, its staff, and agents from any claims, losses, or damages resulting from your provision of inaccurate information or breach of this policy.
9. Cookies and Website Tracking
Our website may use cookies and similar technologies to improve user experience and analyse website traffic. You can control cookie settings through your browser.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will be posted on our website with the new effective date.
11. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:
Kundu International Academy
WhatsApp: +675 7860 4013
Email: [Insert official email address]